PROJECTS of DESTINATION
Afghanistan – Surgical Centre for War Victims in Kabul | EMERGENCY
Sierra Leone – Goderich Surgical Centre | EMERGENCY
TYPE OF CONTRACT
Paid – 6 months
Experience in cash flow management, reconciliation of accounts, staff administration, contract management, suppliers management
The field administrator is responsible for the management of all the administrative and accountancy procedures of EMERGENCY’s projects.
BACKGROUND AND ORGANISATION OF WORK
The field administrator will co-ordinate, supervise and work alongside the non-medical national staff, managing the organisation of work and providing them with on-the-job training.
He/She is responsible to the Project Coordinator, and is in regular communication with the EMERGENCY Field Operations Department in Italy (HQ) regarding all aspects of the job.
DUTIES AND REPONSIBILITIES
The main duties and responsibilities of the field administrator will be:
- to ensure all the administrative and accountancy documentation of the project is kept correctly, including that required by the auditors and possible donor organisations;
- to ensure the correct management of cash, bank accounts, and the reconciliation of accounts on a monthly basis;
- to ensure the correct administrative management of the national staff (salaries, contracts, holidays, permissions…);
- to prepare the monthly report (cash flow, statements and reports file…) and present it punctually to HQ, highlighting any possible gaps in the approved budget;
- to collaborate with the Project Coordinator and HQ in drafting the annual budget for the project;
- to assist the Project Coordinator in drafting project proposals for institutional donors;
- to assist the Project Coordinator during audits carried out by donor agencies.
- Diploma in Accountancy or Bachelor Degree in Economics, Political Science or International Relations;
- at least 2 years’ relevant work experience in commercial or non-profit making organisations;
- familiarity with the financial guidelines and procedures of the main donor agencies (EU, MAECI, UN agencies…) would be an advantage;
- experience in managing petty cash;
- experience in managing revenue and payments;
- experience in reconciling bank accounts and cash records.
6 months’ overseas stay including a period of leave to be taken at the end of the mission in agreement with the Coordinator.