Area Administrator – Tunisia/Libya

Tempo det. Cesvi Fondazione Onlus in Amministrazione , in Cooperante
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  • Esperienza da 4 a 6 Anni

Job Description

WORK CONTEXT

Since 2011, Cesvi operates in Libya, being the first Italian NGO to act by providing humanitarian aid, facing up to the emergency and to the needs arising from the conflict. Following the turmoil of mid-2014, the expatriate staff was temporarily evacuated, guaranteeing the management by remote, which was lately settled in Tunisia. In 2018, following the improvement of security situation, the managerial staff re-launched its presence in the country with regular visits to Cesvi premises and ensuring monitoring of the ongoing activities.Cesvi works in two geographical areas: Tripoli (with very likely expansion to Zwara) and Misrata.

Cesvi sector of interventions are: GBV, Child Protection, Education and Cash

Current projects:

  • UNHCR: Protection and life saving assistance to refugees and asylum seekers (Tripoli – urban areas)
  • UNICEF: Psychosocial support and remedial education for children of IDPs and refugees (Tripoli, Misrata, Zwara – Urban areas and IDP camps)
  • EUTF: Strengthening protection and resilience of displaced populations (Misrata – detention centres and urban areas)
  • EIDHR: Enhancing Women’s Rights and Gender Equality in Libya (Misrata – urban areas)

 

JOB DESCRIPTION

The collaboration will start in June 2020.
The main duty station will be the Country Office in Tunis with remote management and regular short mission to Libya, if the security conditions allow it.

The Area Administrator Tunisia and Libya will respond to the Head of Mission (HoM) and to HQ Desk officer.

  • He/she will work in close collaboration with the Project Accountant, the PMs (both local and international) and the Senior Management Team.
  • He/she will manage local staff in Tunisi and remote management of staff in Libya.
  • He/She will be member of the senior management team (SMT) composed by the Head of Mission, the Operations Manager, the Technical Unit Coordinator and two Area Program Managers.
  • The Area Administrator is in charge of the punctual financial management & control, accounting and financial reporting to Cesvi HQ, donors and other stakeholders and promotes cost-effectiveness in project activity implementation. Furthermore, the  Area Administrator supervises the HR.

 

Main tasks and duties:

 

Financial monitoring of the projects implemented in the Country

  • Supervise the staff that work in updating the Prime entry and Balance Forecast Update (BFU) on monthly basis
  • Every two month submission of BFU to the HQ in collaboration with the PM and under the supervision of the HoM
  • Update Share costs plan on quarterly basis in strict collaboration with HoM
  • Supervise local admin staff for the management of petty cash, cash book and bank books and signed (after verification) the reconciliation
  • Prepare draft of interim financial reports and final financial reports
  • Assist each PM in the preparation of the cash flow needed and the Request for Funds to the HQ or Request for Payment
  • Organize training meetings on administrative procedures (for partners and local staff)
  • Support each PM in drafting new proposals

 

Donors’ Audit and Expenditure verification and Country Audit for registration

  • Supervise the organization of all Donor’s Audit requests and Expenditure verification in coordination with HQ, according to Cesvi external audit procedure
  • Supervise the organization of the Country Audit (in Tunisi and in contact for Country Audit in Libya) needed for the registration in coordination with HQ

 

Support the efficient office management

  • Ensure a proper written handover by the end of the contract

 

Guarantee the correct HR management for local staff

  • Apply Cesvi internal procedures in the Country and contribute to their update and improvement in collaboration with the HoM and HQ
  • Supervise that staff recruitment is done according to the safe-recruiting process in collaboration with the HR Unit in Tripoli for Libyan contract. Direct management of Tunisian local staff contract
  • Supervise that staff contracts are defined according to the grade and level of Cesvi salary scale in collaboration with the HR Unit in Tripoli for Libyan contract. Direct management of Tunisian local staff contract
  • Supervise the regular compiling of attendance sheet, and supervise the update of holiday & permits follow up
  • Revision of the monthly payroll and salary payments (prepare and manage directly by the HR team in Libya)
  • Verify the correct allocation of staff costs
  • Supervise that contracts are regularly registered by the competent authorities and that taxes and social insurance are deducted and deposited according to national tax regulation

 

ESSENTIAL REQUIREMENTS

  • University degree in accounting, finance, economics or related disciplines;
  • Extensive experience of working within a senior management role within a complex country programme in an emergency response or fragile state;
  • Experience in remote management mechanisms;
  • Experience in reinforce existing procedures and systems for financial management and control, and review them for efficiency when appropriate;
  • Good knowledge of main donors’ administrative rules and procurement procedures, in particular: UNHCR, Unicef, DEVCO,ECHO;
  • Strong budgeting and financial management skills;
  • Accountancy skills;
  • Ability to prepare financial reports/ new budget proposal/ forecast and financial planning
  • Experience in managing grant contracts;
  • Communication skills with ability to work closely and support with CESVI local, expatriate staff and partners;
  • Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners;
  • Strategic thinking and innovation;
  • Highly result oriented with the ability to manage workload and stress
  • Excellent problem-solving and analytical skills;
  • Ability to work under pressure (instable environment, working to/meet deadlines);
  • Excellent organisational and time management skills;
  • Demonstrated attention to detail, ability to follow procedures;
  • Self-motivated, able to take initiative, resilient and able to work independently;
  • Cross cultural awareness, sensitivity, and patience;
  • Very flexible and with a positive attitude;
  • Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies;
  • Fluency in English and (written and spoken).

 

DESIRABLE REQUIREMENTS

  • Prior experience in Middle East – Northern African countries and/or other complex areas;
  • Skills in developing, delivering and evaluating training for staff members;

SAFEGUARDING

Cesvi has a zero tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.
Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

Unfortunately, due to the high number of applications we receive, we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.

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